Finance Department

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City Hall
110 E. Cook Street, Room 6
Santa Maria, Ca 93454 

 

harvey_mary_2016MARY HARVEY

Director of Finance
City Hall
110 E. Cook Street, Room 6
Santa Maria, Ca 93454
City Phone: (805) 925-0951 ext. 2214 
City Fax: (805) 925-2243

E-mail: mharvey@cityofsantamaria.org

 

EDUCATION AND EMPLOYMENT: 

  • Master of Business Administration (University of La Verne)
  • Bachelor of Science - Business Administration (Cal Poly, San Luis Obispo)
  • Associate of Arts - Liberal Arts (Allan Hancock College, Santa Maria)
  • Director, Department of Finance, City of Santa Maria
  • Accounting and Budget Manager, Finance Division, City of Santa Maria
  • Acting Director, Department of Administrative Services, City of Santa Maria
  • Accounting Manager, City of Santa Maria
  • Senior Finance Specialist, Lockheed Martin Space Systems Company

COMMUNITY INVOLVEMENT: 

  • Government Finance Officers Association
  • California Society of Municipal Finance Officers

DESCRIPTION OF RESPONSIBILITIES:

The Director of Finance is responsible for a comprehensive program of administrative and financial activities, including accounting, budgeting, treasury/investments, business license, purchasing/accounts payable, utility billing, accounts receivable, and payroll.  

MISSION STATEMENT

 

To provide the highest level of service to the residents, City Council and other City departments, within the adopted budget, and to provide accurate and timely financial information, quality customer service in utility billing, and fiscally sound cash management.

2019-20 Goals and Objectives 

  1. Select a qualified consultant to complete for the City Council’s review, a comprehensive analysis of the City’s unfunded pension liability, benefits and obligations, and provide short-term and long-term funding options to pay down the City’s unfunded pension liability.
  2. Complete the first Citywide comprehensive user fee study since 2003 and bring it to the City Council to obtain direction on cost recovery, and whether to initiate fees on services being provided without any charges.
  3. In collaboration with Public Works/Facilities staff, identify (an)other location(s) for Finance staff to accommodate additional positions and maximize use of space, efficiency, and addressing safety and security issues.
  4. Implement business license software that will allow online application and business license renewals.  This will enhance customer service by allowing a business owner an electronic, 24/7 option, in addition to in-person service.
  5. Centralize the Accounts Receivable function Citywide to enhance internal controls. Create a process to ensure that all Accounts Receivable billings and payments are processed through the Finance Department.
  6. Implement an Integrated Voice Response system with a vendor to automate Utility Billing credit card phone payments and provide customers access to make payments 24/7.
  7. Research the feasibility of securing a collections agency with the ability to accept accounts electronically when internal collection methods are unsuccessful.
  8. Create and implement grant procedures to standardize grant tracking and reconciliation Citywide. Create a process to ensure that all grant billings are processed through the Finance Department.
  9. Seek a qualified certified financial advisor, through the formal request for proposal (RFP), to assist the City to assess the financial feasibility and investment/funding strategies for energy-related capital improvement projects (energy efficiency, demand management, distributed generation). The selected financial advisor will assist the City with identifying optimal funding instruments to finance facility improvements identified in the Investment Grade Audit for the Energy Efficiency Project.
  10. Seek a qualified Enterprise Resource Planning (ERP) system consulting firm through the formal request for proposal (RFP) process to help determine the City’s needs in an ERP system, including but not limited to: City goals in an ERP system, the scope of the project, the project team, which systems will be replaced, and what the new system will do.

Finance Department Organizational Chart