AGENDA OF THE CITY COUNCIL

CITY OF SANTA MARIA, CALIFORNIA

 

CITY HALL COUNCIL CHAMBERS

110 E. COOK STREET

 

Mayor Larry Lavagnino

Mayor Pro Tem Bob Orach

Councilmember Jack Boysen Councilmember Mike Cordero

Councilmember Alice Patino

 

City Manager Rick Haydon

City Attorney Gil Trujillo

City Clerk Patti Rodriguez

Chief Deputy City Clerk Rhonda Garietz, Ex-Officio Clerk of the City Council

 

 

REGULAR MEETING

NOVEMBER 6, 2012, AT 6:30 P.M.

 

 

This agenda is prepared and posted pursuant to Government Code Section 54954.2.  By listing a topic on this agenda, the City Council has expressed its intent to discuss and act on each item.  In addition to any action identified in the summary description of each item, the action that may be taken by the City Council shall include:  a referral to staff with specific requests for information; continuance; specific direction to staff concerning the policy or mission of the item; discontinuance of consideration; authorization to enter into negotiations and execute agreements pertaining to the item; adoption or approval; and disapproval.  Items not on the agenda may not be discussed or acted upon except under emergency circumstances.  (Government Code Section 54954.2).

 

Copies of the staff reports or other documentation relating to each item of business referred to on the agenda are on file in the Office of the City Clerk, 110 East Cook Street, Room 3, available for public inspection during City Hall business hours, and in the Library the Friday before the meeting. Any writing or documents provided to a majority of the City Council after distribution of the Agenda will also be available for public inspection in the Office of the City Clerk and the Library.  If requested, the agenda and supporting documents shall be made available in alternative formats to persons with a disability.  The City Clerk’s Office will answer any questions regarding the agenda.

 

The City of Santa Maria welcomes orderly participation at its meetings from all members of the public.  Orderly participation means speaking only on items of City business or on subjects within the City’s control.  Though the City Council wants to hear your concerns and values your input, it is inappropriate to defame, yell, or use profane language.  All cellular telephones and pagers are to be turned off or set to vibrate, and signs are not to be displayed in a manner which violates the rights of others or prevents others from watching or fully participating in the Council meeting.  Pursuant to Government Code Section 36813, the Mayor is authorized to prohibit such conduct, up to and including ordering anyone that disrupts the meeting to be removed from the City Council Chambers.

 

To receive reasonable accommodation under the Americans with Disabilities Act during the meeting, please notify the City Clerk’s office what you need during business hours at least 48 hours in advance of the meeting (typically before 5 p.m. on the Friday before the meeting).  The City Clerk’s office is at 110 East Cook Street, Santa Maria, Room 3; telephone (805) 925-0951, extension 307.  The City will give primary consideration to your request in providing assistance.  Examples of assistance may include exhibits in large-sized format, use of assisted listening equipment, use of the California Relay Service, texting by cellular phone, or the services of a live interpreter.   

 

Assisted listening equipment can also be used for translation by Spanish-only speaking persons.  To allow the City to coordinate and request a Spanish translator from the volunteer corps, call 925-0951, extension 307 by 1:00 p.m. on Monday before the meeting.  Equipo también puede ser utilizado para la asistencia de traducción para esas personas que solamente hablan español.  Para permitirle a la Ciudad que coordine y solicite un traductor de un grupo de voluntarios, llame al 925-0951 extensión 307 a la 1:00 de la tarde el lunes antes de la junta.

 

INVOCATION:

 

PLEDGE OF ALLEGIANCE TO THE FLAG:

 

CALL TO ORDER:              Mayor Lavagnino

 

ROLL CALL:                        Councilmembers Boysen, Cordero, Orach, Patino, and Mayor Lavagnino

 

1.   PROCLAMATIONS/PRESENTATIONS:

 

      A.                 Presentation of the “GOING THE EXTRA MILE (GEM)” Award to:

KYLE DODDS

Firefighter

 

      for being the driving force behind Fire Ops 101, Fire Control 3 and Investigation 2A courses, and all of the training burns that took place at Vocational Training Center (VTC) in the months of April and May; and due to his organizational and leadership skills, the Fire Department successfully accomplished all of the desired results from the training burns, including participation by neighboring fire agencies and holding a Fire Investigation 2A course utilizing the burned structures.

 

2.   PUBLIC COMMENT PERIOD (NOT TO EXCEED A TOTAL OF 15 MINUTES):

 

The Council values your input.  Individual speakers are limited to three minutes or as directed by the Mayor.  To address the Council you are asked to fill out a Request to Speak Form and provide it to City Staff PRIOR TO this part of the agenda.  This assists the Clerk in accurately preparing the minutes of the meeting.  Once the public comment period commences, no other speakers will be allowed to submit a Request to Speak Form.  This time is reserved to accept comments from the public on Consent Agenda items, Closed Session items, or matters not otherwise scheduled on this agenda.  Direction to staff may be given; however, State law does not allow action to be taken by the Council on matters not on the printed agenda at this meeting.  The law requires that notice be given to the public at large to allow for full disclosure and discussion and decisions on important public issues.  To have City Council discussions and decisions on unnoticed items would prevent the type of public input necessary to make governmental decisions.

 

3.   CONSENT CALENDAR:

 

The following routine items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting.  The Consent Calendar is approved by roll call vote with one motion.  These items are discussed only on request of Councilmembers.  Members of the public may speak on Consent Calendar items during the Public Comment Period.

 

SHOULD A COUNCILMEMBER WISH TO DISCUSS OR DISAPPROVE ANY ITEM, it must be dropped from the blanket motion of approval and considered as a separate item.

 

ROLL CALL:      Councilmembers Boysen, Cordero, Orach, Patino, and Mayor Lavagnino

 

CITY MANAGER/CITY CLERK:

 

A.  Recommendation of City Staff to waive the reading in full of all Ordinances and Resolutions.  Ordinances on the Consent Agenda will be adopted by the same vote cast at the first meeting, unless City Council indicates otherwise.

 

B.  Recommendation of City Staff that the City Council approve the Minutes of the Regular City Council Meeting of October 16, 2012.

 

a.   Minutes to be approved.

 

ADMINISTRATIVE SERVICES DEPARTMENT:

 

C.  Payment of WARRANTS.

 

a.   To be ordered ratified subject to having been certified as being in conformity with the budget and having been approved for payment by the Director of Administrative Services.

 

D.  Payment of PAYROLL.

 

a.   To be ordered ratified subject to having been certified by the proper Department Heads, as shown on records on file in the Department of Administrative Services, and having been approved for payment by the Director of Administrative Services.

 

POLICE DEPARTMENT:

 

E.  Recommendation of City Staff that the City Council adopt Resolutions authorizing the appropriation of $115,000 under the provisions of the Office of Traffic Safety (OTS) Selective Traffic Enforcement Grant Program (PT13107) and the appropriation of $172,200 under the provisions of the Office of Traffic Safety Sobriety Checkpoint Grant Program (SC13391) to be allocated to the Santa Maria Police Department.

 

a.   Resolution No. 2012-120 to be adopted.

 

b.   Resolution No. 2012-121 to be adopted.


PUBLIC WORKS DEPARTMENT:

 

F.   Recommendation of City Staff that the City Council give approval to call for bids on the plans and specifications for Bid No. 2012/02, Union Valley Parkway, Phase III.

 

a.   Approval to be given to call for bids.

 

G.  Recommendation of City Staff that the City Council adopt a Resolution approving and authorizing the City Manager to sign a Construction Cooperative Agreement with the Santa Barbara County Association of Governments (SBCAG) and the County of Santa Barbara, and authorizing the City Manager to sign a Professional Services Agreement for construction services with the County of Santa Barbara.

 

a.   Resolution No. 2012-122 to be adopted.

 

RECREATION & PARKS DEPARTMENT:

 

H.  Recommendation of City Staff that the City Council adopt a resolution awarding an agreement to Select Staffing and authorizing the Director of Recreation and Parks to execute an agreement for contract personnel services for the Recreation and Parks Department.

 

a.   Resolution No. 2012-123 to be adopted.

 

REGULAR BUSINESS:

 

4.   FINANCIAL REPORT FOR THE FIRST QUARTER ENDING SEPTEMBER 30, 2012, AND A BUDGET AMENDMENT REPORT FOR FISCAL YEAR 2012-13.  The City Council will consider the quarterly financial report for the first quarter of 2012-13; and a budget amendment report to approve operational changes to the 2012-13 Budget.

 

a.   Staff report to be made.  (Director of Administrative Services)

 

b.   Public Input.

 

c.   Council discussion.

 

d.   Resolution No. 2012-124 to be adopted approving amendments to the budget for 2012-13 and authorizing the City Manager to implement same.

 

ROLL CALL:     Councilmembers Boysen, Cordero, Orach, Patino, and Mayor Lavagnino

 

REPORT BY CITY MANAGER:

 

ORAL REPORTS OF COUNCILMEMBERS AND OFFICERS (INCLUDING AB1234 REPORTS):

 

ADJOURNMENT:        

 

ANNOUNCEMENTS:

 

CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON COMCAST CABLE TELEVISION CHANNEL 23 AND ARE REBROADCAST AT 9:00 A.M. ON THURSDAYS AND ON THE FOLLOWING TUESDAY AT 6:30 P.M.  COUNCIL MEETING VIDEOS ARE ALSO AVAILABLE FOR VIEWING ON THE CITY'S WEB SITE.  YOUR ATTENDANCE AT THIS PUBLIC MEETING MAY RESULT IN THE RECORDING AND BROADCAST OF YOUR IMAGE AND/OR VOICE.

 

IF YOU CHALLENGE A DETERMINATION MADE ON A MATTER ON THIS AGENDA IN COURT, YOU MAY BE LIMITED TO RAISING ONLY THOSE ISSUES YOU OR SOMEONE ELSE RAISED AT THE PUBLIC HEARING DESCRIBED ON THIS AGENDA, OR IN WRITTEN CORRESPONDENCE TO THE CITY COUNCIL AT, OR PRIOR TO, THE PUBLIC HEARING.

 

THE NEXT REGULAR CITY COUNCIL MEETING WILL BE HELD ON TUESDAY, NOVEMBER 20, 2012.  THE DEADLINE FOR SUBMITTING ITEMS FOR THE NOVEMBER 20TH MEETING IS NOVEMBER 8, 2012.

 

Materials Submitted After Distribution of Packet – Materials related to an item on this agenda submitted after distribution of the agenda packet will be available for public inspection during normal business hours in the City Clerk’s Office, 110 E. Cook Street, Rm. 3, Santa Maria.  Subject to the ability to post the documents prior to the meeting, such documents will also be available on the City’s website http://www.ci.santa-maria.ca.us/staffrep/agenda.htm by selecting the associated agenda item.  A notification will be added to the online agenda to indicate that agenda materials were received after distribution of the agenda packet.

 

CITY CALENDAR

 

BOARD/

COMMISSION

NEXT

MEETING

 

MEETING PLACE

MEETING

TIME

 

 

 

 

Planning Commission

Nov 7, 2012

City Council Chambers

6:30 p.m.

 

 

 

 

Block Grants Advisory Committee

Nov 12, 2012

City Hall Conference Room

5:30 p.m.

 

 

 

 

Landmark Committee

Nov 13, 2012

Library Study Room C

4:00 p.m.

 

 

 

 

All-America City Committee

Nov 13, 2012

City Hall Conference Room

5:30 p.m.

 

 

 

 

Recreation and Parks Commission

Nov 13, 2012

City Council Chambers

4:00 p.m.

 

 

 

 

Library Board

Nov 13, 2012

Library Conference Room

7:00 p.m.

 

 

 

 

City Furlough Day

Nov 16, 2012

City Offices Closed