ADMINISTRATIVE SERVICES

City Hall
110 E. Cook Street, Room 6
Santa Maria, Ca 93454

The Department of Administrative Services' mission is to provide the financial information necessary for the effective and efficient management of City operations; and administration of computer and communication systems. The department consists of four divisions encompassing four major subprograms: Finance, Utility Billing, Information Technology, and Special Projects. Major activities include: Revenue and appropriation management; annual budget preparation; purchasing; utility billing; real property management; treasury and investment functions; financial management system administration; computer and communication software/hardware administration and maintenance; grant administration and economic development.

Photo of RENE VISÉ, Director of Administrative Services RENE VISÉ
Director of Administrative Services

City Phone: (805) 925-0951 x215
City Fax: (805) 925-2243

E-mail

EDUCATION & EMPLOYMENT:

  • M.P.A. (Golden Gate University)
  • B.A. Business Administration (California State University, Fullerton)
  • C.P.A. Certificate from Deloitte and Touche
  • Management Services Director, City of Lompoc
  • Finance Services Manager, City of Lompoc
  • Accounting Supervisor, City of Lompoc
  • Accounting Supervisor, City of Gilroy
  • Finance Director, City of Gonzales

DESCRIPTION OF RESPONSIBILITIES:

The Director of Administrative Services is responsible for a comprehensive program of administrative and financial activities, including accounting, treasury, investments, computer and communication systems, financial reporting, purchasing, budget preparation, utility billing, and property management.

Mission Statement
To provide the highest level of service to the residents, City Council and other City departments, within the adopted budget, and to provide accurate and timely financial information, quality customer service in utility billing, fiscally sound cash management, data and computer information technology. We will strive to provide excellent leadership to develop affordable housing, economic development opportunities, public benefit capital projects and infrastructure, and human services through funding provided by the CDBG, HOME Investment Partnerships and other grant programs.

2013-14 Goals/Objectives

  1. Develop a strategy to implement requirements of Affordable Care Act (ACA) to minimize the City’s potential exposure to the Employer Tax Penalty.
  2. Develop and implement payroll procedures in preparation for the implementation of the ACA tracking and reporting requirements.
  3. Continue working with various departments on the tenant improvement plans, inclusive of the technological infrastructure, required for the relocation of the Police headquarters to include the relocation of the dispatch center.
  4. Facilitate Windows 7 and Office 13 software upgrades across all departments with Citywide training customized to the needs of each department, while ensuring continuity of communications.
  5. Prepare a Long Range Property Management Plan for properties previously owned by the dissolved Redevelopment Agency and submit for approval to the Oversight Board of the Successor Agency.
  6. Evaluate and revise year-end fixed asset procedures to eliminate unnecessary tasks and streamline the process.
  7. Merge public electrical utility and Public Works streetlight data into CRW TRAKIT for electronic access to GIS layers and maintenance records.
  8. Develop written accounts receivable processing procedures to incorporate recent changes to the Finance division’s roles and responsibilities.
  9. Initiate and conduct quarterly “Brown Bag” meetings with CDBG subrecipient agencies to provide the opportunity for networking and collaboration on programs and projects of joint interest, to better the quality of life in the community.
  10. Co-coordinate the acquisition of advanced budgeting software with the City Manager’s Office and collaborate to ensure training and implementation for selected employees across all departments.